Scheduled exports from Shopify to Google Sheets

Google Sheets

Here we will take a look at how to make scheduled exports to Google Sheets from Shopify. You can use this to have always the newest exported information for better and automated report constructing

Steps exporting to Google Sheets

1. Setup export

In the Excelify app select checkboxes with information that you wish to export to Google Sheets. Here we will use product information, but you can also apply this tutorial for any other export combintion.Export Products Shopify

2. Configure export options

Here we will need to do two things – configure our export to run on specific times and set the custom file name for the export. We will need this to ensure that our exported file link is always the same. To do this we click on ‘Options’.

  • Select option Repeat every: 1 hour until cancelled. But you can choose any other time interval for your scheduled export.
  • And we will set Custom File name to – ‘ExcelifyProductsExport’
  • Unckeck – Zip CSV files.
  • Chose an export format – ‘Excelify: CSV
  • Press ‘Export’Shopify scheduled export

3. Copy exported file link

You can do this by right clicking ‘Download Exported File’ button and selecting the option ‘Copy link address’.3 - Copy link address

4. Create a new Google Sheets sheet

Head over to https://docs.google.com/spreadsheets/ and select ‘Blank’ sheet4 - Create new sheet

5. Use a formula to automatically get data from the exported file

In cell A1 use following formula =IMPORTDATA(). In this formula, you need to paste the link you copied from ‘Download Export File’ button, so it looks something like this –

=IMPORTDATA("https://shopify-excel-export-import.s3.amazonaws.com/excelify-renars-5c851cb4/export/ExcelifyProductsExport.csv")

Import data into Google Sheets from Shopify

Success!

Now you have the newest data always at hand and always in the same place. It’s worth noting that Google Sheets will only automatically export IMPORTDATA function every hour so, there is no reason to set your scheduled exports too often.Export from Shopify to Google Sheets

Good to know!

  • You can afterward construct another sheet named ‘Products’ and reference information from this imported sheet to construct a file to import back into Excelify from Google Sheet. More info about how to import from Google Sheets – https://excelify.io/2018/04/22/schedule-import-to-shopify-from-google-sheets/
  • A maximum of 50 IMPORTDATA calls are supported on a single spreadsheet.
  • If you have been struck with the IMPORTDATA size limit, then these steps can help you to get around it:
    • Set up multiple CSV exports with the same checkboxes, but apply a filter for each, in an example, export the Products whos price is less than 100 and Products whos price is greater or equal to 100.
    • Append two IMPORTDATA functions with an array.
  • You can check your scheduled export jobs when you click on ‘History & Schedule’ in the Export window.
  • Google Sheets will refresh =importdata function only every 1 hour. https://support.google.com/docs/answer/58515?hl=en
  • If you run into any issues or have some questions feel free to contact us – https://excelify.io/contact-us/