How to import Shopify CSV file with Excelify app

Import csv file into Shopify with Excelify

You may need to import Shopify CSV file into your Shopify Store. You can easily do it with Excelify App. This is better, to export Products from your Shopify store into Excelify format and then import that file (especially because in any paid plan you have additional store included), but in case you have already Shopify CSV file with your products data, you can import it straight away.

All you need to do is:

Import Shopify CSV file with Excelify app

Open Excelify application. Go to import. Upload your Shopify .csv file. And press Import.

Import csv file into Shopify with Excelify

That’s all. Products are imported:

Import Shopify csv with Excelify app

You may also compress the file, if needed and upload and import .zip file:

Import compressed Shopify CVS file

Good to know

  • At the moment it is possible to import only Products from Shopify .CSV file
  • Excel file format is limited to 1 million rows. In case your store has more then 1 million product variants, this is very useful to use .CSV format. You also can export your products to Excelify CSV format, following this tutorial.

Rearrange Product Variant Positions

Shopify Product Variants

To rearrange Shopify product variants:

  1. Export Products + Inventory / Variants (without images or Metafields)
  2. Find the column “Variant Position” and change the numbers as you like them to be. (no need to change the row order, just change the numbers)
  3. You could just import that same file back but it will update all the columns that you import. So, to make the import smaller and quicker, and to update just the positions and nothing else, you can select just the following columns:
    • ID
    • Handle
    • Variant ID
    • Variant Position
  4. Copy those columns to new empty Excel file.
  5. Set the name of the sheet “Products” (so that the app knows that those are the Products data there).
  6. Import that file. It will just update the variant positions of those variants.

You can, of course, import only the product rows that you really want to change. No need to import all the products back.

See the full tutorial in the video.

Product Variant Weight can be imported in any units

Shopify weight import and export in real units

Previously you could just import Product weight in “Variant Grams”.

Now there is a column “Variant Weight” where you can set any value in the units as you specify in the “Variant Weight Unit“.

For example – you can import precisely 1 lb, and no need to convert to grams, and no need to struggle with rounding problems.

You can still import the “Variant Grams” if you need to – then your Variant Weight column needs to be empty or non-existing.

Variant Grams are not exported anymore – only Variant Weight column is exported.

Read the full documentation about Product columns.

How to remove duplicates from Shopify store

Remove duplicates

To see how to remove duplicated Products from your Shopify store, watch this video or read on.

How to remove duplicate Products from your Shopify store?

So you have this store with your products duplicated for some unfortulate chain of events.

Shopify store with duplicate products

1. Export your Products to Excel file – without any variants or images, just plain Products

This will give you one row per product.

Export only Products from Shopify

 

2. Sort your exported Excel file by two columns at the same time: Title, Handle

Take your exported file, open it.

Use the Excel “Sort” feature to sort by two columns at the same time:

  • Title
  • Handle

This will make all the same titles get together one after the other. And then it will sort those same Titles by Handle – in such a way that your correct product will be the always the first one.

If you have another reason for duplication and you don’t have equal titles then you still can find other factors that could allow you to sort all the rows so that the correct one is always the first one.

Sort exported Products by Title and by Handle

3. Make the formula that will show TRUE for duplicated row of the same title, and FALSE for the first one

Now that all your duplicate rows are nicely sorted together with the first row as the correct one, you can proceed to mark – which ones you want to keep, and which to delete.

Add new column with name “Duplicate?” and put the following formula in the row 2 there:

=IF(D2=D1,TRUE,FALSE)

Excel Formula to mark the duplicates

Copy this formula all the way down.

4. Filter Excel rows to show only the duplicate rows

Set the filter to keep only those rows where “Duplicate?” equals TRUE.

Filter Excel to show only duplicates

5. Copy the columns ID, Handle and Command to the new clear sheet

Select the A, B, C columns and copy filtered values to a new clear file.

Then set the name of the sheet to “Products” so that the app knows that those are Products in this sheet (double-click the “Sheet1” to rename it).

And then change the Command column value to “DELETE” for all those copied products.

Result should look like this:

Copy duplicate products to new Excel sheet and set to delete

6. Import that file with Excelify app

Upload that file to Excelify app and press “Import” button.

Watch your duplicate products get deleted.

Excelify results of deleted duplicates

See in your Shopify Admin – and be pleased by the result that all the duplicates are now gone, and you have just one copy of each product.

It should look like this now:

Shopify store with duplicates removedGood to know

  • You can de-duplicate also Collections, Customers, Pages, Orders, or anything else – the same way.
  • If you have the export file with Variants, just first copy your ID, Handle, Command, Title columns to new sheet and use Excel function “Remove Duplicates” – then you will have just one row for each product. And then you can use this tutorial from there.
  • If you have more advanced situation, our Support can help you remove duplicates.

 

Import to Shopify from any file

Import to Shopify from any file (with video)

To see how it’s done, watch the video.

Short summary how to import to Shopify from any file

  1. Open your file, save it to Excel and give the sheet name “Products”.
  2. Take the Excelify.io template file – to take needed column names from it.
  3. Look into your source file columns one by one, and copy the appropriate column names from the template.
  4. Import the file.

You can do that with any other Excel sheets to import not just Products but any Shopify data.

 

Schedule import to Shopify from Google Sheets

Google Sheets to Shopify

Importing from Google Sheets is a bit different than importing from a file that is saved on Google Drive, that’s why we will look at it as a separate tutorial.

If you want to import Excel or CSV files that are stored on Google Drive, read this tutorial: Schedule import to Shopify from Google Drive.

Steps to import file from Google Sheets to Shopify

  1. Prepare your Google Sheet on your Google Docs account.
  2. Make that Google Sheet viewable from a public link.
  3. Paste your Google Sheet link in the app.
  4. Schedule the regular import from that Google Sheet URL.

1. Prepare your Google Sheet on your Google Docs account

Your Google Sheets document needs to be prepared in the same manner as the “Excelify: Excel” file – with the sheet names, and columns that are understandable by “Bulk Import Export Update with Excel” app.

Basically, it will look like this:

Google Sheet to Shopify import - prepare Google Sheet

2. Make that Google Sheet viewable from a public link

Press the “SHARE” button and make the publicly shareable link to this Sheet.

You just need to give it permission “Anyone with the link can view” – no need for a write permission.

Copy that link.

Google Sheet to Shopify import - share the sheet as view only

3. Paste your Google Sheet link in the app

Open the “Bulk Import Export Update with Excel” app in your Shopify store, install it if you haven’t already.

Scroll down to the “Import” section, and paste the URL there.

Google Sheet to Shopify import - paste the URL in the app

Then press the blue “Upload from URL” button – so that the app can upload the file and analyze it.

Don’t worry – it will not import that just yet, you will need to set additional options first.

4. Schedule the regular import from that Google Sheet URL

After the app has finished uploading and analyzing the file, you will see the “Options” button there.

Press that button and set up the import options – the scheduled time for your next import in your Shopify store time zone.

And repeating time interval.

Your eventual options will look like this:

Google Sheet to Shopify import - setup options to schedule and repeat import

Notice the “Take import file from URL” – that is pointing to your Google Sheet. The app will download the fresh file each time it repeats the import.

Now, press the “Schedule Import” button.

It will schedule the import and if the date and time for the first import have already passed, then the app will start the first import shortly after you schedule it.

Good to know

  • You can see the progress of all your scheduled imports and exports in the “History & Schedule”. You can also cancel any of those jobs from there. You can download the import results file from there, too.
  • The scheduled time is in your Shopify store time zone.
  • You can also schedule import files to Shopify store from FTPDropbox or Google Drive the same way.
  • You can also import files from Google Sheet manually – by just pasting that Google Sheet link.
  • Import, not just Products data – import and update any of supported by Excelify.io formats.

Schedule import to Shopify from Google Drive

Google_Drive

You can sync your files with Google Drive, and in this tutorial, you will see how to seamlessly upload and import that file into your Shopify store – every day, automatically.

It basically means that the app will use the file that is on your computer and import it daily to Shopify. Thanks to the Google Drive file syncing.

To sync files on your computer with Google Drive, you need to install the “Backup and Sync” app, provided by Google.

It will import any of the supported Excelify.io formats.

To import the Google Sheet directly, read this tutorial: Schedule import to Shopify from Google Sheets.

Steps to import file from Google Drive to Shopify

  1. Sync your file to Google Drive.
  2. Copy Google Drive public shared link.
  3. Paste your Google Drive link in the app.
  4. Schedule the regular import from that Google Drive URL.

1. Sync your file to Google Drive

When you have successfully set your synchronization of files from your computer to Google Drive, you should see your file on your https://drive.google.com.

Locate it in your Google Drive folder and see that it’s really there.

Make sure that any changes you make to it on your computer, is really synced to the cloud.Sync Shopify from Google Drive - make sure Excel file gets synced

2. Copy Google Drive public shared link

Right-click mouse on that file, and choose the “Get shareable link“.

That will generate a unique public link that points to this file.

Copy that link.Sync Shopify from Google Drive - get shareable link

3. Paste your Google Drive link in the app

Open the “Bulk Import Export Update with Excel” app in your Shopify store, install it if you haven’t already.

Scroll down to the “Import” section, and paste the URL there.

Sync Shopify from Google Drive - paste the URL into the import appThen press the blue “Upload from URL” button – so that the app can upload the file and analyze it.

Don’t worry – it will not import that just yet, you will need to set additional options first.

4. Schedule the regular import from that Google Drive URL

After the app has finished uploading and analyzing the file, you will see the “Options” button there.

Press that button and set up the import options – the scheduled time for your next import in your Shopify store time zone.

And repeating time interval.

Your eventual options will look like this:Sync Shopify from Google Drive - setup the schedule and repeating

Notice the “Take import file from URL” – that is pointing to your file in the Google Drive. The app will download the fresh file each time it repeats the import.

Now, press the “Schedule Import” button.

It will schedule the import and if the date and time for the first import have already passed, then the app will start the first import shortly after you schedule it.

Good to know

  • You can see the progress of all your scheduled imports and exports in the “History & Schedule”. You can also cancel any of those jobs from there. You can download the import results file from there, too.
  • The scheduled time is in your Shopify store time zone.
  • You can also schedule import files to Shopify store from FTP and Dropbox the same way.
  • You can also import files from Google Drive manually – by just pasting that Google Drive link. That will make your file upload much faster because you will not need to upload the file from your own computer.
  • Import, not just Products data – import and update any of supported by Excelify.io formats.

 

Schedule import to Shopify from Dropbox

Dropbox to Shopify

So you have the file in your Dropbox folder that you edit on your computer. You update it regularly, and you want to import that file to Shopify every day.

This is how you set up that regular daily import automatically.

Steps to import file from Dropbox to Shopify

  1. Save your file to Dropbox.
  2. Copy Dropbox link.
  3. Paste your Dropbox link in the app.
  4. Schedule the regular import from that Dropbox URL.

Now, let’s dig into details of each step.

1. Save your file to Dropbox

Shopify import file saved to DropboxYou know that green checkbox icon which means that the file is synced to Dropbox.

That’s it – just make sure you have enough space on your Dropbox cloud storage, and that the file is really syncing.

2. Copy Dropbox link

Shopify import from Dropbox - copy dropbox link3. Paste your Dropbox link in the app

Open the “Bulk Import Export Update with Excel” app in your Shopify store.

Scroll to the “Import” section and paste that URL there.

Shopify schedule import from Dropbox - paste the Dropbox linkThen press the “Upload from URL” button.

It will upload the file and analyze it for the first time.

Don’t press the import here just yet.

4. Schedule the regular import from that Dropbox URL

Press the “Options” button.

And set up the scheduled time in your Shopify store time zone and repeating intervals.

Also, you might want to remove the checkbox from the “Stop if images cannot be downloaded for updated items.” so that the import doesn’t stop in case it will not be able to update images.

The configured options should look like this:

Shopify schedule import from Dropbox - setup the daily repeated importNotice the “Take import file from URL” – it points to your Dropbox file link.

That means the app will download the fresh file from this Dropbox link each time when doing the next scheduled import.

Now, press the “Schedule Import” button.

If the scheduled time will be today and time will be already passed, then the today’s import will start shortly after you will schedule it.

Good to know

  • You can see the progress of all your scheduled imports and exports in the “History & Schedule”. You can also cancel any of those jobs from there. You can download the import results file from there, too.
  • The scheduled time is in your Shopify store time zone.
  • You can also schedule import files to Shopify store from FTP and Google Drive the same way.
  • You can also import files from Dropbox manually – by just pasting that Dropbox link. That will make your file upload much faster because you will not need to upload the file from your own computer.
  • Import not only Products data – import and update any of supported by Excelify.io formats.

Automatically synchronize your Shopify store with your other store daily/weekly/monthly

Sync Shopify

You have more than one stores on Shopify, and now you need to synchronize their contents regularly.

Here’s how you do that using Excelify.io app.

Steps to automatically synchronize data from one Shopify store to another

  1. Store A: Setup the scheduled regular export of the data you want to synchronize.
  2. Store A: Wait for the first export to finish and copy the exported file URL.
  3. Store B: Setup the scheduled regular import from the URL of the regular export.

Let’s get to it!

Store A: Setup the scheduled regular export of the data you want to synchronize

Sync Shopify store - Setup the regular exportMark the items you want to export.

You can even set the filters, for example, to export only Products that have a certain Tags, or products that exist only in certain Collection. Use any of the available filters in the app.

Then, under the Options button, you need to set up the:

  • Schedule export on: choose the starting date of the first export and time. In this example, it will start the first export today at midnight of the store time zone.
  • Repeat every: set the interval when to repeat that same export, and how many times to repeat it. In this case, it will export every day and will repeat it forever.
  • Custom file name: and this is the most important part. You need to set the custom file name for your export because this will ensure that your exported data will always be available at the same URL. We will use that URL in the scheduled import.

Then press “Schedule Export” to schedule it.

2. Store A: Wait for the first export to finish and copy the exported file URL

If you have set the repeated export to start today at the time that has already passed, the app will start the export shortly after you schedule it – to complete the today’s export.

Open the “History & Schedule” page and see that the export is done. If it is not yet finished, you will need to refresh this page manually to update the status.

When your first export is finished, the page should look like this:

Sync Shopify - copy the exported file URLThere you will see the next scheduled export for tomorrow, and the export that finished today.

You will see that the completed export has the file there – your custom defined file name.

Right-click on it, and “Copy Link Address“.

This link will be the same for all the future exports of this scheduled export. So now you will use it for the scheduled import.

Store B: Setup the scheduled regular import from the URL of the regular export

Now, open the app on your other store – that where you want the data to get imported from the store A.

And scroll to the Import section of the app.

There you will see the box where you can paste the URL of the file to upload.

Paste your copied URL there, like that:

Sync Shopify - paste the export URL in the Store B

Then press the “Upload from URL” button.

It will upload the file, and the app will analyze it. And just hold the horses, don’t press the Import button here.

Instead of that, press the Options button.

And then set up your schedule so that it always starts at the time that is after your export would finish. In this example, we have set the export to be on midnight, so we will set the import to happen at 1am every day, starting from today.

Notice that the checkbox is removed for the option “Stop if images cannot be downloaded for updated items.” – that is useful when updating your existing items, the app will not stop if some images will not get imported. It’s what you most likely want, right?

Also, notice how it has the “Take import file from URL:” filled with your URL – it means that every time the app will run this repeated import, it will use the fresh file from that URL you pasted earlier.

Sync Shopify - import from scheduled export fileWhen everything looks nice, press the “Schedule Import” button.

Again, if the time for today’s import is already passed, the app will shortly start the import to complete the first import for today. And that is a good way to check that it did work as you expected.

You can find that import status in the “History & Schedule” page.

Sync Shopify - see scheduled import statusThat’s it!

Now it will sync your stores just the way you want it!

Good to know

  • You can synchronize any kinds of items – Products, Collections, Discounts, Customers, Pages, even Orders.
  • You can synchronize items partially by using Filters when setting up your repeated export. For example, you can synchronize just products with certain Tags, or that are in just the certain Collection.
  • You can have several syncing processes happen at the same stores. No limitations, but just bear in mind that running two processes at the same time will make their speed two times slower.
  • You can set up the same synchronization both directions – just set up the same logic from store B to store A.
  • The scheduled time uses the time zone from your Shopify store.