Product Tags are imported from all the Product rows

Import Product Tags from all the Product rows

When you import Products – the “Tags” column value was taken just from the first row.

Now the app will import all the tags that are in all the product rows.

That way you can have even one tag per row if you like.

For example, if you need to put the Option Values as product tags, you can just copy-paste those option column values into Tags column, and use the “MERGE” as the “Tags Command” – that will add those tags to your product existing tags.

Imported Shopify Tags

Export Collections as Product Columns

Export Shopify Product Collections

When exporting Shopify Products, you can mark to include additional columns of Collections where each product is listed in.

That will add two additional columns in the exported file:

  • Custom Collections
  • Smart Collections

Those columns will contain a comma-separated list of Handles of those Collections where this product is appearing.

If the cell is empty, that means that this product is not in any of the respective collections. You can use that to find out which product is not listed in any of collections.

For now, this data can only be exported.

Warning: including the Collections in the Products export, will make the product export much slower.

To import product into certain collections, please, use the following tutorials:

Exported columns will look like this:

Exported Products Collections

How to import Shopify CSV file with Excelify app

Import csv file into Shopify with Excelify

You may need to import Shopify CSV file into your Shopify Store. You can easily do it with Excelify App. This is better, to export Products from your Shopify store into Excelify format and then import that file (especially because in any paid plan you have additional store included), but in case you have already Shopify CSV file with your products data, you can import it straight away.

All you need to do is:

Import Shopify CSV file with Excelify app

Open Excelify application. Go to import. Upload your Shopify .csv file. And press Import.

Import csv file into Shopify with Excelify

That’s all. Products are imported:

Import Shopify csv with Excelify app

You may also compress the file, if needed and upload and import .zip file:

Import compressed Shopify CVS file

Good to know

  • At the moment it is possible to import only Products from Shopify .CSV file
  • Excel file format is limited to 1 million rows. In case your store has more then 1 million product variants, this is very useful to use .CSV format. You also can export your products to Excelify CSV format, following this tutorial.

Rearrange Product Variant Positions

Shopify Product Variants

To rearrange Shopify product variants:

  1. Export Products + Inventory / Variants (without images or Metafields)
  2. Find the column “Variant Position” and change the numbers as you like them to be. (no need to change the row order, just change the numbers)
  3. You could just import that same file back but it will update all the columns that you import. So, to make the import smaller and quicker, and to update just the positions and nothing else, you can select just the following columns:
    • ID
    • Handle
    • Variant ID
    • Variant Position
  4. Copy those columns to new empty Excel file.
  5. Set the name of the sheet “Products” (so that the app knows that those are the Products data there).
  6. Import that file. It will just update the variant positions of those variants.

You can, of course, import only the product rows that you really want to change. No need to import all the products back.

See the full tutorial in the video.

Product Variant Weight can be imported in any units

Shopify weight import and export in real units

Previously you could just import Product weight in “Variant Grams”.

Now there is a column “Variant Weight” where you can set any value in the units as you specify in the “Variant Weight Unit“.

For example – you can import precisely 1 lb, and no need to convert to grams, and no need to struggle with rounding problems.

You can still import the “Variant Grams” if you need to – then your Variant Weight column needs to be empty or non-existing.

Variant Grams are not exported anymore – only Variant Weight column is exported.

Read the full documentation about Product columns.

How to remove duplicates from Shopify store

Remove duplicates

To see how to remove duplicated Products from your Shopify store, watch this video or read on.

How to remove duplicate Products from your Shopify store?

So you have this store with your products duplicated for some unfortulate chain of events.

Shopify store with duplicate products

1. Export your Products to Excel file – without any variants or images, just plain Products

This will give you one row per product.

Export only Products from Shopify

 

2. Sort your exported Excel file by two columns at the same time: Title, Handle

Take your exported file, open it.

Use the Excel “Sort” feature to sort by two columns at the same time:

  • Title
  • Handle

This will make all the same titles get together one after the other. And then it will sort those same Titles by Handle – in such a way that your correct product will be the always the first one.

If you have another reason for duplication and you don’t have equal titles then you still can find other factors that could allow you to sort all the rows so that the correct one is always the first one.

Sort exported Products by Title and by Handle

3. Make the formula that will show TRUE for duplicated row of the same title, and FALSE for the first one

Now that all your duplicate rows are nicely sorted together with the first row as the correct one, you can proceed to mark – which ones you want to keep, and which to delete.

Add new column with name “Duplicate?” and put the following formula in the row 2 there:

=IF(D2=D1,TRUE,FALSE)

Excel Formula to mark the duplicates

Copy this formula all the way down.

4. Filter Excel rows to show only the duplicate rows

Set the filter to keep only those rows where “Duplicate?” equals TRUE.

Filter Excel to show only duplicates

5. Copy the columns ID, Handle and Command to the new clear sheet

Select the A, B, C columns and copy filtered values to a new clear file.

Then set the name of the sheet to “Products” so that the app knows that those are Products in this sheet (double-click the “Sheet1” to rename it).

And then change the Command column value to “DELETE” for all those copied products.

Result should look like this:

Copy duplicate products to new Excel sheet and set to delete

6. Import that file with Excelify app

Upload that file to Excelify app and press “Import” button.

Watch your duplicate products get deleted.

Excelify results of deleted duplicates

See in your Shopify Admin – and be pleased by the result that all the duplicates are now gone, and you have just one copy of each product.

It should look like this now:

Shopify store with duplicates removedGood to know

  • You can de-duplicate also Collections, Customers, Pages, Orders, or anything else – the same way.
  • If you have the export file with Variants, just first copy your ID, Handle, Command, Title columns to new sheet and use Excel function “Remove Duplicates” – then you will have just one row for each product. And then you can use this tutorial from there.
  • If you have more advanced situation, our Support can help you remove duplicates.

 

Import to Shopify from any file

Import to Shopify from any file (with video)

To see how it’s done, watch the video.

Short summary how to import to Shopify from any file

  1. Open your file, save it to Excel and give the sheet name “Products”.
  2. Take the Excelify.io template file – to take needed column names from it.
  3. Look into your source file columns one by one, and copy the appropriate column names from the template.
  4. Import the file.

You can do that with any other Excel sheets to import not just Products but any Shopify data.

 

Schedule import to Shopify from Google Sheets

Google Sheets to Shopify

Importing from Google Sheets is a bit different than importing from a file that is saved on Google Drive, that’s why we will look at it as a separate tutorial.

If you want to import Excel or CSV files that are stored on Google Drive, read this tutorial: Schedule import to Shopify from Google Drive.

Steps to import file from Google Sheets to Shopify

  1. Prepare your Google Sheet on your Google Docs account.
  2. Make that Google Sheet viewable from a public link.
  3. Paste your Google Sheet link in the app.
  4. Schedule the regular import from that Google Sheet URL.

1. Prepare your Google Sheet on your Google Docs account

Your Google Sheets document needs to be prepared in the same manner as the “Excelify: Excel” file – with the sheet names, and columns that are understandable by “Bulk Import Export Update with Excel” app.

Basically, it will look like this:

Google Sheet to Shopify import - prepare Google Sheet

2. Make that Google Sheet viewable from a public link

Press the “SHARE” button and make the publicly shareable link to this Sheet.

You just need to give it permission “Anyone with the link can view” – no need for a write permission.

Copy that link.

Google Sheet to Shopify import - share the sheet as view only

3. Paste your Google Sheet link in the app

Open the “Bulk Import Export Update with Excel” app in your Shopify store, install it if you haven’t already.

Scroll down to the “Import” section, and paste the URL there.

Google Sheet to Shopify import - paste the URL in the app

Then press the blue “Upload from URL” button – so that the app can upload the file and analyze it.

Don’t worry – it will not import that just yet, you will need to set additional options first.

4. Schedule the regular import from that Google Sheet URL

After the app has finished uploading and analyzing the file, you will see the “Options” button there.

Press that button and set up the import options – the scheduled time for your next import in your Shopify store time zone.

And repeating time interval.

Your eventual options will look like this:

Google Sheet to Shopify import - setup options to schedule and repeat import

Notice the “Take import file from URL” – that is pointing to your Google Sheet. The app will download the fresh file each time it repeats the import.

Now, press the “Schedule Import” button.

It will schedule the import and if the date and time for the first import have already passed, then the app will start the first import shortly after you schedule it.

Good to know

  • You can see the progress of all your scheduled imports and exports in the “History & Schedule”. You can also cancel any of those jobs from there. You can download the import results file from there, too.
  • The scheduled time is in your Shopify store time zone.
  • You can also schedule import files to Shopify store from FTPDropbox or Google Drive the same way.
  • You can also import files from Google Sheet manually – by just pasting that Google Sheet link.
  • Import, not just Products data – import and update any of supported by Excelify.io formats.